SOUTH AFRICA: ONLINE PORTAL FOR THE REGISTRATION OF INFORMATION OFFICERS IS NOW LIVE
The Protection of Personal Information Act (POPIA) requires every responsible party (i.e. a public or private body that determines the purpose of and means for the processing of personal information) to appoint and register an information officer, and potentially deputy information officers, with the Information Regulator. Information officers are required to be registered with the Information Regulator before they commence with their duties under POPIA.
Organisations were required to ensure compliance with the provisions of POPIA, including the requirement to register an information officer, by 30 June 2021. However, for several months the online portal for the registration of information officers has been ‘under construction’. As a result, organisations were encouraged to submit a manual registration form to the Information Regulator via email.
Yesterday (1 September 2022), the Information Regulator announced that the long-awaited online portal is now live on its website and can be accessed here. Further information and additional resources are also available on the Information Regulator’s website, which includes a User Manual containing a step-by-step guide on how to use the registration portal, as well as frequently asked questions and answers.
Going forward, organisations that have not yet registered an information officer, and potentially deputy information officers, should do so using the online portal which allows for registration to be affected in a few easy steps. However, to the extent that organisations have already submitted a manual registration form to the Information Regulator, we understand that they will not be required to re-register using the online portal.
Organisations who have not yet done so may find the Bowmans POPIA Toolkit for Employers of great assistance in getting their POPIA compliance initiatives in order.